Filter function excel. Filter both multiple criteria of AND and OR types.
Filter function excel Apr 29, 2024 · Discover the power of Excel FILTER function for data analysis to extract specific information from datasets based on customized criteria. Learn how to use the FILTER function in Excel to filter a range of data based on criteria you define. Screen shots, written steps, Excel file Aug 24, 2023 · Learn to use Excel's FILTER function with multiple criteria (AND/OR) and how to return only the columns you need with the help of CHOOSECOLS. Jun 26, 2023 · Excel’s FILTER function returns the filtered value from the selected array. In other words, the FILTER function will extract matching records from a set of data by applying one or more logical tests. When used correctly, the filter function is one of the most powerful functions in excel. Apr 12, 2023 · Looking to streamline your data analysis in Excel? Learn how to effectively use the FILTER function to simplify your data and improve productivity. And unlike other filters in Excel, the FILTER result list will update automatically, if you change the criteria. In this Filter Function tutorial, we teach you how to use the very useful FILTER formula in Excel. Apr 28, 2025 · FILTER function The FILTER function "filters" a range of data based on supplied criteria and extracts matching records. Learn to filter data dynamically for efficient analysis and create dynamic dashboards. This revolutionary function allows you to extract specific data from a range or array based on criteria you define, automatically spilling results into adjacent cells without the need for complex formulas or manual filtering. Learn all about the new Excel FILTER function. With so much information stored within Excel, the question is, how do you find the data required? That’s where the Excel FILTER function comes in. , we are dealing with dynamic array formulas here. Filter both multiple criteria of AND and OR types. 3. How to filter Excel data by text, numerical value, and date, and how to use the FILTER function with multiple conditions and others like UNIQUE and SORT. Combining the FILTER function with other Excel functions, such as COUNTIFS, enables advanced filtering techniques for unique data analysis requirements. Excel Function: FILTER The Excel function FILTER allows you to filter a range of cells based on one or more criteria. . See examples of simple and complex filters, spilling, and sorting with the FILTER function. This is a group of formulas which allows the user to type a formula in a single cell, and receive a result in a whole range. This tutorial provides a comprehensive guide to using the FILTER function with detailed examples. Whether you're new to Excel or a seasoned pro, this function will transform how you manage and analyze your data. Aug 7, 2025 · Use Excel FILTER function to get filtered lists that update automatically, if you change source data, or criteria. Aug 25, 2022 · To extract data with multiple OR conditions, you can use the FILTER function together with the MATCH function. Learn how to access and utilize the sort and filter tools for basic and advanced data organization. The FILTER function works by taking a range or array of data, and then filtering out the rows that meet the specified criteria. The FILTER function is quite versatile. Master the Excel FILTER function and improve your data analysis skills with our handy guide. Nov 8, 2023 · The FILTER function is an Excel function that lets you fetch or "filter" a data set based on the criteria supplied via an argument. It helps in quickly narrowing down the data to the points of interest without manually scanning through rows or columns. This means that it can return multiple values at once, rather than just a single value like traditional functions in Excel. Video, written steps and free workbook The FILTER function in Excel is a very useful and frequently used function, that you will likely find the need for in many situations. Sep 23, 2020 · Need an alternative to VLOOKUP? Here's how to perform lookups with filter in Excel and simplify your data retrieval process. Below is example student data that shows the student’s name, and their grades in multiple classes. Mar 26, 2025 · Learn to extract, manipulate, and analyze data effortlessly with the Excel FILTER function. Set rules, format list items. But if you want to filter by multiple criteria and even sort the results, check out the FILTER function in Excel. e. Aug 24, 2024 · The Excel FILTER function is a powerful tool that allows users to filter a range of data based on specific criteria. How to create lists that update automatically. Learn how to use the FILTER function in Excel 365/2021 to extract records that meet certain criteria. The simple FILTER function below has two arguments and extracts all USA records. Aug 12, 2024 · Master the Excel FILTER function with step-by-step formula examples. The FILTER function was introduced in Office 365 and will not be accessible in Office 2019 or earlier versions. You can enter a formula in one cell, and the results spill down onto the worksheet, to show all the results. Both the range and the conditions to be used are entered with the function, making it extremely customizable. 3 days ago · Learn how to use the Excel FILTER function to filter data based on criteria. Note that the FILTER function is only available in Microsoft Office 365, and Microsoft Office Online. May 29, 2024 · Filter in Excel allows you to show only the data you want based on given criteria. It allows you to filter dat Dec 24, 2024 · The FILTER function was introduced in Excel 365 and Excel 2019, and is a dynamic array function. Jun 28, 2024 · How to Use the Filter Function in Excel If you want to quickly find specific data in a large Excel spreadsheet, the filter function is your best friend. FILTER is particularly useful for isolating specific data within a dataset without altering the original data, making it an invaluable tool for analysis and reporting. This makes FILTER a flexible way to isolate and inspect data without altering the original dataset. The FILTER function allows us to filter a range of data based on defined criteria. FILTER is an in-built worksheet function and belongs to Excel's new Dynamic Arrays function category. In the example shown, the formula in F5 is: =FILTER (list1,COUNTIF (list2,list1)) where list1 (B5:B16) and list2 (D5:D14) are named ranges. In the example shown, the formula in G5 is: We can use the Excel FILTER function to display specific data from a table or array of data by defining certain criteria. Sep 24, 2024 · Before we start applying nested column and row filtering using the FILTER function in Excel, it’s important to understand how useful it is. The output from FILTER is dynamic. The result returned by FILTER includes only the values in list1 that appear in list2. I. Apr 6, 2025 · Key Takeaways Discover the essential sorting and filtering functions in Excel to streamline your data management. Sep 21, 2021 · Microsoft Excel's new FILTER() function is a great tool for reporting and dashboards. Aug 3, 2025 · In the video below, I show how to get started with the Excel FILTER function, which is available in Office 365. Easily sort and analyze your data like a pro! Millions of people use Microsoft Excel everyday to store and analyze a considerable volume of data. Essentially, filtering data helps you display only the rows that meet certain criteria while hiding the others. Sep 2, 2025 · Discover how to use the Filter Function Excel for dynamic data filtering with step-by-step guides, tips, and real-world applications. Note: FILTER is a new dynamic array function The FILTER function syntax: The data range – the entire dataset to be filtered The include range – the column or columns that contain the criteria for filtering The criteria range – the specific values to search for In this article, we will explore these methods on how to use Excel’s FILTER function with ease: Let’s look at these methods thoroughly! Download the Excel Workbook below Jul 31, 2024 · Master the Excel FILTER function with our comprehensive guide. Examples to filter duplicates, cells containing certain text, with multiple criteria, and more. The generic syntax for FILTER looks like this: FILTER (array, include,[if_empty]) The idea with FILTER is that the include argument is provided as a logical expression that targets data of interest. Aug 30, 2024 · Learn how to filter data in Excel with the FILTER function, a dynamic array function that automatically updates as the data changes. Mar 2, 2023 · The FILTER function "filters" a range of data based on supplied criteria. To filter by using the FILTER function in Excel, follow these steps: Type =FILTER ( to begin your filter formula Type the address for the range of cells that Apr 4, 2025 · The FILTER function is a powerful dynamic array function in Excel. Learn advanced techniques now! Jan 10, 2023 · Microsoft Excel offers a built-in filter feature along with the option to use an advanced filter. Note: this dynamic array function, entered into cell F2, fills multiple cells. Feb 13, 2023 · To filter and extract data based on multiple complex criteria, you can use the FILTER function with a chain of expressions that use boolean logic. Unlike static filters, Filter offers dynamic spill behavior, allowing results to cascade across cells. Jun 27, 2024 · 4 easy ways to filter data matching multiple criteria using the FILTER function of Excel. How to Use the Filter in Excel Step 1: Select a cell from the record. Go to Data tab => Sort & Filter group => click Filter. I recommend that you wait to upgrade to Windows Aug 6, 2025 · Advanced Excel FILTER function examples. The FILTER function in Excel is one of the useful functions in Excel. The FILTER function can handle multiple AND or OR type criteria Unlike the SUMIFS or SUMIFS functions which are written with as many arguments as criteria, here, all the criteria will be written in the same argument. See how to use it with basic, AND, OR, and wildcard criteria, and download a sample workbook. Jul 17, 2024 · Need a quick way to filter and sort data in Microsoft Excel? Here’s how to use the Filter and Sort functions in Excel seamlessly. Dec 4, 2023 · The FILTER function replicates and extends Excel AutoFilter filtering functionality in formula form. Go to the Data Tab Aug 6, 2024 · Learn how to master Excel's Filter function with our step-by-step guide for beginners. The syntax of We would like to show you a description here but the site won’t allow us. Usage: =FILTER(array, criteria) or =FILTER(array, criteria, if_no_result) Usage example In this example, the goal is to filter the data to get the list of countries with a score of 65 or higher: Apr 6, 2025 · The FILTER function automatically spills the results into adjacent cells, streamlining the filtering process. With filter function you can easily filter data based on multiple conditions. Most users especially use this function over the Filter tool because of its wide Learn how to master the FILTER formula in Excel. Sep 10, 2019 · The Excel FILTER function will filter a list and return the results that meet the criteria (one or multiple) that you specify. Here is a basic example of using the SORT function with the FILTER function in Excel. Jun 9, 2025 · The Excel FILTER function is one of the most powerful dynamic array functions introduced in Excel 365 and Excel 2021. Jan 12, 2024 · The Excel FILTER function, as the name describes, is used to “filter” the values of a specified range according to certain conditions. Aug 21, 2025 · Preview Filters Step 3: Select any Drop-Down Arrow to View the Filter Click the drop-down arrow in any column to view all the content of the column. Users can filter data based on text, numerical, and date criteria, with the ability to exclude rows with blank cells. It is part of the Excel Dynamic Array Formulas. Jun 1, 2023 · Discover how to filter by a list in Excel with the FILTER and COUNTIFS functions. Jan 9, 2020 · Discover how to use the Excel FILTER function to dynamically extract and analyze data based on your specified conditions. Mar 14, 2022 · The FILTER () function is available in Microsoft 365, Excel Online, Excel 2021, Excel for iPad and iPhone and Excel for Android tablets and phones. Jun 13, 2025 · Master Excel’s FILTER function to simplify data filtering, save time, and tackle complex datasets with ease. Use the magic FILTER function in Excel 365/2021 to extract records that meet certain criteria. You'll learn basic syntax, practical applications, and advanced techniques to master this essential Excel function. Learn how to filter your data lists, ranges, and arrays. This comprehensive guide covers syntax, troubleshooting, and dynamic reporting. We'll show you how to use it to get more done. See the syntax, practical examples, and a video tutorial on how to apply the function. Wow! This behavior in Excel 365/2021 is called In this video, we delve into the Filter function, a dynamic array tool akin to Sort and Sortby. The Excel FILTER function is used to extract matching values from a range or array based on one or more specified conditions. Discover step-by-step formulas for efficient data analysis. Apr 12, 2023 · See how to filter in Excel dynamically with formulas. It can also handle multiple AND/OR criteria. Reminder of using the FILTER function La FILTER function is part of the propagated formulas present in Excel 365 or Excel Online. It’s a handy way to make sense of your data without permanently altering it. Jun 4, 2025 · The Excel FILTER function is used to extract matching values from data based on one or more conditions. It dynamically returns a subset of the data that meets the given criteria. By default, the FILTER function will return multiple values, which will be placed in the neighboring cells (to the bottom and/or to the right). 1. Learn how to filter data based on various criteria and enhance your data analysis skills. May 24, 2023 · Learn how to filter data in Excel in different ways: create filter for text, numbers and dates, filter with search, by color or by selected cell's value, how to remove filters, and how to fix Excel AutoFilter not working. Step 2: Go to the Data Tab Under the Data tab, there's an option visible as 'Filter'. Nov 9, 2024 · The Excel FILTER function filters range with given criteria and extracts matching records from an array of filtered values. It's part of the new Dynamic Arrays. Sep 4, 2024 · The Excel FILTER function is a game changer for data analysis. It filters a range of data based on specified criteria. Jan 1, 2020 · FILTER Function Explained FILTER returns a filtered list of values from a range that meet a certain criteria. Click on it and we can see the drop drop-down on each column header. Apr 30, 2023 · To filter data to extract matching values in two lists, you can use the FILTER function and the COUNTIF or COUNTIFS function. Feb 20, 2025 · Learn how to use OR in Excel’s FILTER function to easily filter data based on multiple conditions. Using the FILTER function, you can use operators for "and" and "or" to combine criteria. See syntax, examples, and tips for using multiple criteria, sorting, and spilled arrays. The Excel FILTER function returns a range filtered on criteria you define. If source data or criteria change, FILTER will return a new set of results. Includes using and / or logic to filter with multiple lists.